Title
Deer Valley Airport Precision Approach Path Indicator System Upgrade - Design-Bid-Build Services - AV31000091 ADOT (Ordinance S-48637)
Description
Request to authorize the City Manager, or his designee, to accept Rural Electric, Inc. as the lowest-priced, responsive and responsible bidder, and to enter into an agreement with Rural Electric, Inc. for Design-Bid-Build Services for the Phoenix Deer Valley Airport System Upgrade project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $725,895.
Report
Summary
The purpose of this project is to upgrade existing two-box Precision Approach Path Indicators (PAPI) at Deer Valley Airport to four-box LED PAPIs.
Rural Electric, Inc.’s services include, but are not limited to: demolition of the existing PAPI systems, purchase, install and flight check support of new four-box LED PAPI systems on both ends of both runways, for a total of four compete PAPI systems; replacement of existing power cabling and transformers from the lighting vault to each site location; conduit and duct banks necessary to complete the installation and facilitate the proper operation of the new systems, and other work as required for a complete project.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Three bids were received on April 12, 2022 and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $794,906
Rural Electric, Inc.: $725,895
Vellutini Corporation: $1,027,777
Bidders who were deemed non-responsive are listed below, in alphabetical order:
Utility Construction Company, Inc.
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 365 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Rural Electric, Inc. will not exceed $725,895, including all subcontractor and reimbursable costs.
This project is receiving Arizona Department of Transportation grants and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE program. Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Engineering Services Agreement 152896 (Ordinance S-46895) on Sept. 2, 2020; and
- Engineering Services Agreement 152896 Amendment (Ordinance S-48352) on Feb. 16, 2022.
Location
Deer Valley Airport - 702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department, and the City Engineer.