Title
Asset Tagging and Work and Asset Management Data Collection - Professional Services Amendment - WS85660037, WS85230047, WS90660007, and WS90100095 (WS85230047) (Ordinance S-51750) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 158806 with Wilson Engineers, LLC to provide additional Professional Services for the Asset Tagging and Work and Asset Management Data Collection project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $300,000.
Report
Summary
The purpose of this project is to review vertical asset data and place inventory tags on assets at five water production plants, 389 remote facilities, two wastewater treatment plants, and 29 lift stations located throughout the city.
This amendment is necessary to provide additional services for prioritization of the Facilities Management Assets. This amendment will provide additional funds and time to the agreement.
Wilson Engineers, LLC's additional services include, but are not limited to: conduct meetings, monitor progress and prepare status reports, review record drawings and operation and maintenance manuals, field verification of assets and documentation, update asset registry spreadsheet for each facility, Lake Pleasant Water Treatment Plant asset register, and review and modify asset database structural hierarchy.
Contract Term
The term of the agreement amendment is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Professional Services was approved for an amount not to exceed $3 million, including all subconsultant and reimbursable costs.
- This amendment will increase the agreement by an additional $300,000, for a new total amount not to exceed $3,300,000, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Water Services Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Professional Services Agreement 158806 (Ordinance S-50032) on July 3, 2023.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Ginger Spencer, the City Engineer and the Water Services Department.