Title
Vehicle Graphics Supply and Installation - Contract Recommendation (Ordinance S-48724)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with AZ Pro Signs, Inc. for the purpose of providing various vehicle decals and graphics. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contract will not exceed $1,082,935.
Report
Summary
The Aviation and Public Works departments seek a contract for supply and installation of police decals, vehicle wraps, and safety decals that are required on City vehicles. The material will be used to create vehicle unit numbers, City of Phoenix bird, "For Official Use Only", and other vehicle decals as needed. The color, size, and placement locations of the vehicle decals in this contract ensure compliance with Administrative Regulation 6.11.
Procurement Information
Invitation for Bid (IFB) 23-FSD-010 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department reached out to 87 vendors and received two bids. The bids were evaluated based on responsiveness and responsibility with AZ Pro Signs, Inc. recommended for award, with grand total price determining low bid for services:
AZ Pro Signs, Inc.: $16,037.11
Pride Group, LLC.: $19,342.57
Contract Term
The contract will begin on or about Sept. 1, 2022 for an initial one-year contract term, with four option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
The total aggregate value will not exceed $1,082,935 including option years. The estimated annual expenditure of the contract is $216,587.
Funding is available in the Aviation and Public Works departments' budget.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation and Public Works departments.