Title
Auditing and Consulting Services for Regional Wireless Cooperative - Requirements Contracts - MCC 180241 C (Ordinance S-47892)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 150616 with Eide Bailly LLP; Contract 150617, Berry, Dunn, McNeil & Parker, LLC; Contract 150635, MGT of America Consulting, LLC; Contract 150640, Heinfeld, Meech, & Co.; Contract 150641, REDW, LLC; Contract 150642, Myers and Stauffer LC; and Contract 150660 with Clifton, Larson, Allen, LLP for the purchase of auditing and consulting services for the Regional Wireless Cooperative (RWC) under the Office of Government Relations and the Information Technology Services Department (ITS). Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $386,700.
Report
Summary
These contracts provide external expertise for auditing and consulting services. The RWC, per its governance, must be financially audited annually by an external auditor. It is budgeted for each year and its findings are shared with the Board of Directors. In addition, the Information Technology Services Department, in support of maintaining a citywide secure and Payment Card Industry (PCI) compliant payment system(s), utilizes an external auditor to obtain a PCI certified Qualified Security Assessor. The initial payment ordinance (S-45691), approved by City Council, was for $580,000 for three years. On May 26, 2021, the City Auditor Audit Committee authorized the City Auditor to seek a payment ordinance for the remaining two-year terms totaling $386,700. This request is for additional funds only for the existing contracts. The City Auditor, ITS, and RWC currently utilize these contract services.
Contract Term
The contract term is June 1, 2019 through May 31, 2024.
Financial Impact
Upon approval of $386,700 in additional funds, the revised aggregate value of the contracts will not exceed $1,370,700. Funds are available in the City Auditor Department's budget.
Concurrence/Previous Council Action
These contracts were originally approved by City Council on June 5, 2019. ITS and RWC were added with additional funds of $404,000 (S-47336) to the contracts as approved by City Council on March 3, 2021.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.