Title
Specialized Sport Turf Maintenance Services - Requirements Contract - IFB 19-054 (Ordinance S-45552)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Sports Turf Services, Inc. to provide specialized sport turf maintenance services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $850,000 over the life of the contract.
Report
Summary
This contract will provide athletic field renovation and maintenance services for City of Phoenix, Parks and Recreation Department. The Parks and Recreation Department manages a variety of public parks, golf courses and athletic complexes throughout the City and these services will ensure athletic fields and sport turf fields are maintained and rejuvenated by the removal of old parts of the grass plant, as well as any weed seeds and thatch. This allows the plant to regrow from stolon, rhizome and roots, and contributes to the health of the turf.
Procurement Information
Invitation for Bid (IFB) 19-054 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on Dec. 14, 2018. The offer was evaluated on price, responsiveness to specifications and responsibility to provide the required goods and/or services. The notice of bid was sent to more than 68 registered vendors and was publicly posted and available for download on the City website. The price offered was determined to be fair and reasonable based on a comparison with previous purchases.
The Deputy Finance Director recommends that the offer from Sport Turf Services, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about April 8, 2019.
Financial Impact
The aggregate contract value will not exceed $850,000, with an estimated annual expenditure of $170,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Parks and Recreation and Finance departments.