Title
Security Systems Design, Installation and Maintenance - Amendment (Ordinance S-51426) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 140041 with Iris Group Holdings, LLC dba Everon, LLC, to provide additional funding for Security Systems Design, Installation and Maintenance. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in the amendment will not exceed $4,000,000.
Report
Summary
The purpose of this amendment is to provide additional payment authority that is critical for continuous maintenance and repair services of the City's legacy Access Control Systems (ACS) and existing Intrusion Detection Systems (IDS). Under the former company name MSE Corporate Security dba ADT, LLC, Everon, LLC has been working on the City's security infrastructure since 2014. The ACS is at end of life, hardware and software is no longer supported by the manufacturer, and replacement parts are not available. Everon, LLC has critical and unique knowledge of the City's systems and has the experience and ability to continue the maintenance and repair until the Security and Access Control project is completed.
The contractor is responsible for reactive, maintenance, troubleshooting and repairs on the Security and Access Control systems sites, IDS, intercom systems, and closed-circuit television (surveillance) systems. The contractor will also be responsible for installing, servicing, repairing and inspecting all low voltage systems in the newly acquired 100 West building.
Contract Term
The contract expiration date is January 31, 2025 and has one year option year remaining.
Financial Impact
The initial authorization for the contract was for an expenditure not-to-exceed $15,000,000. The additional funds approved by previous City Council action increased the not-to-exceed amount to $27,360,000. This amendment will increase the authorization for the contract by an additional $4,000,000, for a new amount not-to-exceed $31,360,000. Funding for this amendment is available in the Public Works Department Operating budget.
Concurrence/Previous Council Action
The City Council previously approved Security Systems Design, Installation and Maintenance Contract 140041 (Ordinance S-41386) on December 17, 2014. The City Council approved additional funding for Contract 140041 (Ordinance S-46010) on September 18, 2019 and (Ordinance S-49096) on October 26, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.