Title
Metal Millwork, Repair, and Replace Services (Ordinance S-44248)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Lincoln Constructors to provide fabrication and repair services for kitchen and architectural building components on an as as-needed basis in an amount not to exceed $1,425,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will be used as needed to provide fabrication and repair services for kitchen and architectural building components. These services are needed to manage specialized work repairs for various customer departments including but not limited to Fire, Police, Parks and Recreation, Library, Aviation, and Human Services.
Procurement Results
Invitation for Bid 18-FMD-039 Metal Mill Work, Repair, and Replace was conducted in accordance with Administrative Regulation 3.10. The solicitation notification was distributed to 45 contractors. There was one offer received on Nov. 8, 2017.
The offer was evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required goods and/or services. The offer submitted by Lincoln Constructors is deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The initial contract term is two years and shall begin on or about April 1, 2018, and end on March 31, 2020. Provisions of the contract include an option to extend the term up to three years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contract will not exceed $1,425,000 (including applicable taxes), with an estimated expenditure of $507,000 for the initial two-year period. Funds are available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Deanna Jonovich and the Public Works and Aviation departments.