Title
Authorization to Enter Into a License with Arizona Jewish Historical Society for Use of Overflow Parking at Burton Barr Library (Ordinance S-43572)
Description
Request to authorize the City Manager, or his designee, to enter into a license with Arizona Jewish Historical Society (AJHS), a non-profit organization, for access and parking at 1221 N. Central Ave. Further request authorization for the City Treasurer to accept all funds related to this item.
Report
Summary
AJHS will access and utilize 30 parking spaces four times per month from September through June each year at the Burton Barr Phoenix Public Library (Library) overflow parking lot located at 1221 N. Central Ave. AJHS will create a driveway with a gated connection between the AJHS parking lot and the Library's overflow lot based on plans approved by the City. AJHS is responsible for all expenses related to the design, construction and maintenance of the gated connection.
Rent for use of the overflow lot will be offset by in-kind services and/or donations including use of AJHS meeting and reception halls for events exceeding the Library's capacity. The Library Department hosts approximately 2,160 library programs, tours, presentations, and community outreach services throughout the year. The Library's Pulliam Auditorium does not accommodate the space needed for full participation at larger meetings and events. Use of the AJHS space will allow additional participation at events such as the Annual Volunteer Appreciation Lunch, Annual Staff Day, large hiring events, and various children, youth, and adult programs. The AJHS meeting and reception hall also will be available to other City departments in conjunction with Margaret T. Hance Park.
Contract Term
The term of the license will be five years with one, five-year option to renew.
Financial Impact
In the event that the value of the in-kind services and/or donations do not equal or exceed the annual rent of $3,600, plus applicable taxes, AJHS will pay the difference, which will be invoiced in arrears. The annual rent, based on $3.00 per space per day, is within the range of market rents as determined by the Finance Department, Real Estate Division.
Location
1221 N. Central Ave.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library and Finance departments.