...Title
Authorization to Enter into a Requirements Contract for Payroll and Stagehand Services (Ordinance S-47101)
...Description
Request to authorize City Manager, or his designee, to enter into a contract with UTP Productions, Inc. to provide payroll and stagehand services, utilizing skilled labor from the International Alliance of Theatrical and Stage Employees Union Local 336 (IATSE Local 336) for the Phoenix Convention Center Department (PCCD). It is anticipated that this contract will result in expenditures of up to $850,000 over the five-year term of the contract.
...Report
Summary
The contractor will provide payroll services along with trained, experienced and qualified stagehand labor from IATSE Local 336 to support live events presented at the Orpheum Theatre and Symphony Hall. These services include riggers, stage fly-men, stage electricians, stage carpenters, audio technicians, supervisors and other skilled labor required to support live theatrical performances.
In addition, contractor will also provide payroll services and qualified stagehand labor to perform scheduled maintenance and repairs on theatrical equipment and systems for the Phoenix Convention Center, Symphony Hall, Orpheum Theatre and Herberger Theatre. Systems to be maintained include manual rigging systems, audio visual equipment and various lighting equipment and controls.
Procurement Information
RFP 20-001 was conducted in accordance with Administrative Regulation 3.10. There were two proposals received by the PCCD Financial and Procurement Services Section on Sept. 1, 2020. The proposals were evaluated on price, responsiveness to specifications, and responsibility to provide the required services. The price was determined to be fair and reasonable. The solicitation notification was publicly posted and available for download from City's website.
The proposals were scored as follows:
- UTP Productions, Inc. 800
- Creative Backstage Group, LLC. 496
Contract Term
The five-year contract term will begin on or about Feb. 21, 2021.
Financial Impact
It is anticipated that this contract will result in up to $850,000.00 in expenditures over the five-year term of the contract. PCCD clients will pay UTP Productions, Inc. directly for stagehand services used in support of live events. Funds are available in the Phoenix Convention Center Department's budget.
Locations
Symphony Hall, 75 N. Second St.
Orpheum Theatre, 203 W. Adams St.
Herberger Theater, 222 E. Monroe St.
Council District: 7
Phoenix Convention Center, 100 N. Third St.
Council District: 8
...Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.