Title
27th Avenue Mulching Area and Compost Facility Doppstadt Equipment - Parts and Service - RFA 17-FSD-111 (Ordinance S-43385)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with RDO Equipment Company (Vendor 3017926) in an amount not to exceed $120,000 for training and periodic monitoring of a high speed grinder, a slow speed shredder, and a trommel screen. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department has purchased Doppstadt specialized equipment for the 27th Avenue Mulching Area and Compost Facility. This equipment includes a high speed grinder, a slow speed shredder, and a trommel screen. This contract will assist the City in ensuring that the equipment is being properly operated and maintained by the Contracted Compost Facility Operator as required by the original equipment manufacturer's guidelines. This specialized equipment is critical to daily mulching and composting operations.
Procurement Information
A determination has been made for this requirements contract because RDO Equipment Company is the one authorized vendor in Arizona that provides equipment, parts, service, warranty and training as Doppstadt's regional vendor. In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one vendor for this essential equipment and services.
Contract Term
The initial one-year contract term shall begin on or about April 15, 2017, and end on April 14, 2018. Provisions of the contract include an option to extend the term of the contract for up to four additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The contract amount is not to exceed $120,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.