Title
Water Facility Drawing Management System with eQuorum - Amendment (Ordinance S-47079)
Description
Request to authorize the City Manager, or his designee, to add additional funding to Contract 144877 with eQuorum Corporation for the Water Facility Drawing Management System for the Water Services Department (WSD). Further request to authorize the City Controller to disburse all funds related to this item. The additional fee for services included in this agreement will not exceed $21,000.
Report
Summary
This contract provides WSD with software licenses, support, and maintenance for the Image-Site facility drawing management system. This software is used primarily by internal and external engineers as well as treatment facility operators as the record-keeping system for facility asset and construction documents. These documents include all as-built record drawings for horizontal infrastructure such as pipes, valves, manholes, and fire hydrants; and construction drawings for vertical infrastructure such as treatment plants. The software is considered mission critical, and required to maintain operational efficiency and regulatory compliance as part of the WSD business plan.
This amendment is necessary because funding was exhausted sooner than anticipated due to a higher use of storage for as-builts, resulting from accelerated construction timelines throughout the City during the first three years of the agreement. The additional funding will be necessary to continue services through the end of the contract term.
Financial Impact
The initial agreement for the Water Facility Drawing Management System was approved for a fee not-to-exceed $100,000. This amendment will increase the agreement value by $21,000, for a new total not-to-exceed agreement value of $121,000. Funding is available in the Water Services Department's Operating budget.
Concurrence/Previous Council Action
The City Council approved Water Facility Drawing Management System Agreement 144877 (Ordinance S-43453) on April 19, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.