Title
Clear Creek Associates, LLC Contract - RFA-2122-WRD-271 Request for Award (Ordinance S-48683)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Clear Creek Associates, LLC to provide groundwater modeling consulting services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $765,000.
Report
Summary
The purpose of this agreement is to provide groundwater modeling consulting services required for obtaining a Designation of Assured Water Supply (DAWS) from the Arizona Department of Water Resources (ADWR). The requirements of the DAWS process have not been fully determined by ADWR, therefore Clear Creek will help to support the City of Phoenix by analyzing previous DAWS requirements to produce new information critical for obtaining the DAWS. Furthermore, this effort will not only include groundwater modeling to address ADWR requirements but will also provide vital components for the City's well permitting compliance using Well Impact-Well Spacing Studies and the required analytical model THWells.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances without Competition. The database that manages the data supply and demand statistics was created by Clear Creek Associates and the City of Phoenix. Both the numerical model and database are closely interlinked so that simulations and projections can be easily created. It would be ineffective, time-consuming, and not cost effective to teach other consultants how this numerical model works as the institutional knowledge is proprietary about the model and database upgrades that were accomplished by Clear Creek Associates.
Contract Term
The agreement will begin on or about June 1, 2022, for a three-year term with two one-year options to extend.
Financial Impact
The total agreement value will not exceed $765,000.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.