Title
Request Approval of the Head Start Birth to Five Child Care Reporting Policy - Districts 1, 3, 4, 5, 7 & 8
Description
Request the Community Services and Education Subcommittee, which serves as the City of Phoenix Head Start Birth to Five Governing Board, approve the Head Start Birth to Five Child Care Reporting Policy.
THIS ITEM IS FOR CONSENT ACTION.
Report
Summary
The Head Start Program Performance Standards 45 CFR 1302.102(d)(1)(ii), updated on August 21, 2024, require programs to submit reports, as appropriate, to the responsible United States Department of Health and Human Services (HHS) official immediately, but no later than seven calendar days, following an incident. This includes reports of any significant incident that affects the health or safety of a child. As recommended during the most recent City audit, the Child Incident Reporting Policy was developed to ensure compliance with these reporting requirements. Per the Head Start Program Performance Standards, the policy needs to be approved by the grantee's governing board (see Attachment A).
Contract Term
The remaining four years of the five-year contract term are from July 1, 2025, to June 30, 2029. This request does not change the term of the contract.
Financial Impact
The grant is funded by the United States Department of Health and Human Services, Administration of Children, Youth and Families. There is no impact to the General Fund.
Concurrence/Previous Council Action
The Child Care Reporting Policy was approved by the Head Start Birth to Five Policy Council on November 10, 2025 by a vote of 8-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.