Title
Stabilizer "Pro Red" Infield Mix Purchase, Installation and Maintenance Contract - PKS-RFA-24-0350 - Request for Award (Ordinance S-50998)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Stabilizer Solutions, Inc. for the purchase, installation and maintenance of Pro Red infield mix for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $750,000.
Report
Summary
Services provided under this contract include purchase, installation and maintenance of Pro Red infield mix for baseball and softball in-field surfacing throughout City parks. The products provided under this contract fortify the soil and assist in the ongoing maintenance of the fields used by the public for recreational play, tournaments and league games.
Procurement Information
In accordance with City of Phoenix Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reasons:
- Pro Red is the infield mix currently used at all City park facilities with softball and baseball fields since 2012.
- In order to maintain the current field composition and color, other manufacturer products cannot be mixed with the Pro Red infield mix.
- Mixing infield products also voids warranties and creates additional maintenance.
- If the City were to completely remove and replace the current infield mix with a new material, it would cost significantly more and require the closure of fields for long periods of time to complete the replacement.
- Stabilizer Solutions, Inc. is the only distributor of the matching Pro Red infield mix in the Phoenix Metropolitan area.
Contract Term
The contract will begin on or about July 1, 2024, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $750,000 for the five-year term. Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.