Title
Avionics Equipment, Supplies, and Maintenance Contract - RFA 26-0083 Request for Award - Police Department (Ordinance S-52393) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Cutter Aviation Phoenix, Inc. to provide aircraft parts, equipment, supplies and maintenance for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $850,000.
Report
Summary
This contract will provide the Phoenix Police Department's Air Support Unit (ASU) with aircraft parts, avionics equipment, maintenance and repair services, support and annual training as required by Federal Aviation Administration (FAA) regulations for the Department's PC-12, fixed-wing and rotor aircraft. Aircraft that are not airworthy are restricted from flight (grounded), potentially jeopardizing the safety of patrol officers and residents if patrol and other critical public safety operations cease to be conducted. This contract will supply the variety of parts and services needed by the ASU within an acceptable time frame in order to ensure proper operation of aircraft and prevent groundings for an extended period of time.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Cutter Aviation is the only Pilatus Service Center in Arizona, thus the only vendor authorized to service the Phoenix Police Department's ASU aircraft.
Contract Term
The contract will begin on or about December 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $850,000 for the five-year aggregate term. Funding is available in the Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.