Title
Aerial Ortho-Photography Imagery Contract (Ordinance S-45873)
Description
Request authorization for the City Manager, or his designee, to enter into an agreement with Maricopa County's Office of Enterprise Technology for high resolution aerial ortho-photography in an amount not to exceed $250,000 over a term of five years. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City's Information Technology Services Department's Geographical Information System hosts high resolution imagery for City department consumption. These images are critical for several departmental mapping applications and business operations to allow users to tightly zoom in, to identify items without distortion of the images. The images are provided by Maricopa County's Office of Enterprise Technology which coordinates annually with a third-party vendor to fly and deliver the aerial imagery, making it available for purchase by partners such as the City. Without the purchase of updated aerials, the City's business mapping application base maps would be out of date, requiring staff to go out in the field and manually verify the information. The City currently receives aerial ortho-photography from Maricopa County's Office of Enterprise Technology that coordinates with a vendor to fly and deliver high-quality aerial imagery annually.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived, as the images are provided as part of an agreement with Maricopa County's Office of Enterprise Technology, which partners with several agencies to share the cost for delivery of these services.
Contract Term
The contract term is for five years, beginning on or about June 27, 2019 and ending on or about June 26, 2024.
Financial Impact
The total cost over the contract term is an amount not to exceed $250,000. After the first year, the total annual amount for the following four years is expected to be approximately $50,000. Funds are available in the Information Technology Services, Street Transportation, and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Information Technology Services Department.