Title
Airspace Analysis Services
Description
Request to authorize the City Manager, or his designee, to issue a Request for Proposals for Airspace Analysis Services. The City estimates an amount up to $160,000, which includes a possible initial customization and startup fee of up to $80,000 and an annual maintenance and licensing fee thereafter of up to $20,000.
Report
Summary
Planning staff requires the use of specialized software to analyze potential hazards and obstructions on and in the vicinity of the City of Phoenix’s three airports. The current software agreement expires in November 2018.
After possible initial customization and startup costs, it is anticipated that the software will incur a maintenance and licensing fee of up to $20,000 annually. Future updates to the software may be tied to Federal Aviation Administration (FAA) grant projects and funding.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
With approval, the Aviation Department will conduct a Request for Proposals to select a vendor for this contract. Responsive and responsible respondents will be evaluated according to the following evaluation criteria; and the highest ranked respondent will be recommended for the award:
- Software Capabilities (0-400 points).
- Plan and Approach (0-250 points).
- Qualifications and Experience (0-200 points).
- Fee Schedule (0-150 points).
Contract Term
This contract will have a term of five years, with no options to renew.
Financial Impact
The City estimates an amount up to $160,000, which includes a possible initial customization and startup fee of up to $80,000 and an annual maintenance and licensing fee thereafter of up to $20,000.
Public Outreach
With approval, the Aviation Department will issue a Request for Proposals to select a vendor for this contract. This process will include all standard and required outreach efforts.
Concurrence/Previous Council Action
This item was recommended for approval by the Downtown, Aviation, Economy and Innovation Subcommittee on April 4, 2018 by a vote of 3-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.; Phoenix Deer Valley Airport, 702 W. Deer Valley Road; and Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, Out of City.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.