Skip to main content
File #: 23-1727   
Type: Ordinance-S Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 6/28/2023 Final action: 6/28/2023
Title: Authorization to Issue a Request for Qualifications to Create a Qualified Vendor List for Solar Installations on City Property (Ordinance S-50015)
District: Citywide
Attachments: 1. Attachment 1 - Solar on City Property

Title

Authorization to Issue a Request for Qualifications to Create a Qualified Vendor List for Solar Installations on City Property (Ordinance S-50015)

 

Description

Request to authorize the City Manager, or his designee, to issue a Request for Qualifications (RFQu) to create a Qualified Vendor List (QVL) for solar services. The requested procurement process will result in a recommended Qualified Vendors List and associated contracts to be proposed for City Council approval in the fall. 

 

Report

Summary

On Feb. 7, 2018, City Council approved the creation of a QVL for solar contractors with five-year contracts that extended to February 2023.  Multiple solar projects were implemented under those agreements at both Aviation and Public Works facilities to bring the total number of solar installations on City property to 57 as shown in Attachment 1.  Staff are forecasting that up to 20 new solar installations are likely to be completed by 2030, the majority of which could be completed through solar services agreements under a new qualified vendor list. Staff are seeking Council approval to proceed with the procurement process.  

 

Procurement

The RFQu will be issued in accordance with Administrative Regulation 3.10, Qualified Based Selection. Qualifications must include demonstrated past experience and ability to finance installations through solar services agreements. The RFQu will result in a list of qualified vendors established on specific criteria, such as statements of qualification and work, key personnel and firm references.

 

Financial Impact

A recommendation for approval of firms will be brought back to City Council in the fall.  Once solar projects are developed, the primary means of financing will require no upfront capital, but instead paid through solar services agreements that commit to purchasing the power they produce at a stated price competitive with existing and projected electric utility rates. 

 

Concurrence/Previous Council Action

This item was approved by the Transportation, Infrastructure and Planning Subcommittee on June 21, 2023 by a vote of 3-0.

 

Department

Responsible Department

This item is submitted by Deputy City Manager Mario Paniagua and the Office of Sustainability.