Title
Authorization to Enter into an Intergovernmental Agreement with City of Tempe to Permit, Govern Access and Use by City of Phoenix to the East Valley Bus Operations and Maintenance Facility for Airport-Owned Bus Fueling and Washing (Ordinance S-49127)
Description
Request authorization for the City Manager, or his designee, to enter into an Intergovernmental Agreement (IGA) with the City of Tempe (Tempe) to permit and govern access and use by the City of Phoenix (Phoenix) to Tempe's East Valley Bus Operations and Maintenance Facility (EVBOM) for fueling and washing Aviation-owned buses that provide service on-site at Phoenix Sky Harbor International Airport (Airport). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the IGA will not exceed $98,000.
Report
Summary
The PHX Sky Train is considered a must-ride system because it connects to the Rental Car Center, terminals, economy parking structures, and the region's Metro light rail system. Operation, regular maintenance, and fueling are required for the Aviation-owned bus fleet to support and facilitate the timely movement of passengers during an emergency activation of the Airport's contingency plan and in the event of a Sky Train interruption or scheduled maintenance activities. The Aviation Department plans on retaining a smaller contingent of its current bus fleet for the support of the PHX Sky Train in case of such events.
The on-airport Clean Energy fueling station currently provides fuel to the Airport's bus fleet. The fueling station is scheduled to be demolished once the Sky Train is fully operational. Because of its proximity to the Airport, Tempe's EVBOM will provide the Airport with the opportunity to fuel and wash the bus contingency fleet once the fueling station is no longer operational. Phoenix will pay a cost per gallon for fuel dispensed, a per-bus wash fee, and a monthly cost sharing fee for the use of the EVBOM.
Contract Term
The contract term will be for five (5) years with three (3) one-year options to extend for an aggregate eight-year term.
Financial Impact
The IGA value will not exceed $98,000 for the eight-year aggregate contract term. Funding is available in the Aviation Department's Operating budget.
Location
City of Tempe
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.