Title
Pre-Engineered Fabric Shade Structures - MESC 16D-SHADE-0304 and 16D-SSI-0401 (Ordinance S-44466)
Description
Request to authorize the City Manager, or his designee, to allow the use of the Mohave Educational Services Cooperative, Inc's (MESC) contracts with Shade 'N Net of Arizona, Inc. and Shade Structures, Inc. dba USA Shade & Fabric Structures to provide a wide range of shade structure products and services for the Parks and Recreation and Water Services departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $325,000 over the life of the contract.
Report
Summary
These contracts will support efforts to repair and replace current shade structures throughout the City. Many existing shade structures are at the end of their lifecycle, and these contracts will ensure that the departments can provide a wide range of shade structure products and services while maintaining uniformity at City sites. These products and services are essential to daily operations at Parks and Recreation and Water Services Department locations, as they provide equipment protection, reduce exposure to harmful UV rays and help maintain cooler temperatures.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement. The City of Phoenix is a member of MESC and these contracts were awarded through a competitive process consistent with the City's procurement processes as set forth in the Phoenix City Code, Chapter 43. Utilization of these agreements allows the City to benefit from national governmental pricing and volume discounts.
Contract Term
The five-year contract term will begin on or about April 24, 2018.
Financial Impact
The aggregate contract value will not exceed $325,000, with an estimated annual expenditure of $65,000. Funds are available in the Parks and Recreation and Water Services departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Karen Peters and the Parks and Recreation and Water Services departments.