Title
Zeta Potential Analyzer Maintenance Contract - RFA-2526-WES-614 Request for Award (Ordinance S-52179) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Malvern Panalytical Inc., to provide preventative maintenance and repair services on the existing zeta potential analyzers instruments for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $600,000.
Report
Summary
The agreement will provide the Water Services Department with annual preventative maintenance and repairs on four zeta potential analyzer instruments. This will ensure the Water Treatment Plants are able to continue measuring the water filtration process and provide results on water quality to ensure compliance with the Safe Drinking Water Act (SDWA) and Arizona and National Pollutant Discharge Elimination System (NPDES) permits. The analyzers are sensitive instruments that require annual maintenance to keep them in optimal working condition.
The Water Services Department requests an exception pursuant to Phoenix City Code 42-18 authorizing inclusion in the documents pertaining to this transaction of a limitation of liability provision that otherwise would be prohibited to reflect that liability of the contractor may be limited in certain instances to the $600,000 plus, where applicable, the amounts required for insurance coverage.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The zeta potential analyzers currently in use by the Water Services Department are proprietary devices manufactured by Malvern Panalytical Inc.
Contract Term
The contract will begin on or about October 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $600,000 for the five-year aggregate term.
Funding is available in the Water Services Department's Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.