Title
Phoenix Public Library Yavapai County Consulting Services Contract Request (Ordinance S-45849)
Description
Request to authorize City Manager, or his designee, to enter into a contract with Yavapai County through the Yavapai County School Superintendent (YCSS) to provide Phoenix Public Library (PPL) assistance in identifying and applying for funds, equipment, vendors and service providers in order to support PPL's participation in the federal E-Rate program. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the contract's term will not exceed $60,000.
Report
Summary
Phoenix Public Library is a participant in the federal E-Rate program, the commonly used name for the Schools and Libraries Service Fund, which is administered by the Universal Service Administrative Company under the direction of the Federal Communications Commission. The E-Rate Program provides discounts and financial support for telecommunications services, internet access, internal connections and basic maintenance of the internal connections for schools and libraries. In order to be eligible for the significant discount, Phoenix Public Library must provide certain resources such as: computers, telephones, software, and other elements necessary to fully utilize the connectivity funded by the E-Rate Program. The E-Rate Program assures that library customers have access to advanced telecommunication services at reasonable rates regardless of their location.
Yavapai County School Superintendent is an independent consulting firm that specializes in helping libraries apply for funding under the E-Rate Program; identifying the appropriate funds available; and selecting the necessary equipment, vendors, and service providers to qualify for E-Rate Program funding and utilizing them in a manner that achieves the goals of the E-Rate Program and the Library.
Contract Term
The term of the contract is for a one-year term, with four one-year renewal options.
Financial Impact
The value of the contract term shall not exceed $60,000, with payment terms up to $12,000 each year.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and Phoenix Public Library.