Title
Professional Services for IT Project Management and Business Analysis Support - Amendment (Ordinance S-49376)
Description
Request to authorize the City Manager, or his designee, to execute amendment(s) to contract(s) with CE Wilson Consulting, LLC, Contract 144530; Envision, LLC, Contract 144528; IntraEdge, Inc., Contract 144532; KollaSoft, Inc., Contract 144531; and Scott Business Group, LLC, Contract 144533 to extend the contract term and allow additional expenditures for professional Information Technology (IT) project management and business analysis services for the Information Technology Services Department (ITS) and in support of various departments. Remaining funds previously authorized by the City Council will be applied to the extended contract term. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $3,340,000.
Report
Summary
These contracts provide project managers and business analysts to augment staff in support of critical IT projects. This model provides flexibility and allows the City to select project managers and business analysts with the skill set and experience specific to the IT project being undertaken. The number of citywide IT projects vary overtime and staff in these roles are needed to ensure that projects meet the necessary business requirements, project scope, and are completed on time.
Recently, the ability to utilize these contracts has allowed ITS to support and avoid disruption to critical projects and initiatives. Projects currently underway or upcoming include the citywide time and labor system project, the implementation of a new constituent management system, the data center relocation project for the Police and Municipal Court departments, the disaster recovery as a service project, and an asset management system project for Public Works. The additional contract term and funding will also allow the City to support existing engagements without delays or loss of project knowledge.
ITS will be conducting a procurement process to solicit firms to enter into new contracts for IT project professional support. This extension will allow time for that procurement process to be conducted.
Contract Term
Upon approval the contract will be extended through Jan. 31, 2024.
Financial Impact
Upon approval of $3,340,000 in additional funds, the revised aggregate value of the contract will not exceed $13 million. Funds are available in various departments' budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Authorizing initial contracts and expenditures, Ordinance S-43212 on Feb. 1, 2017.
• Authorizing additional expenditures, Ordinance S-47817 on July 1, 2021.
• Authorizing additional contract terms and expenditures, Ordinance S-48293 on Jan. 26, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.