Title
FARO Scanner Hardware and Software Maintenance Contract - RFA-24-0002 - Amendment (Ordinance S-53292) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to contract 159761 with Faro Technologies, Inc This amendment will modify the scope to add the purchase of laser scanner hardware in addition to the maintenance of existing equipment and will also increase the spending authority in the contract. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $515,286.
Report
Summary
This contract provides essential maintenance services, technical support and software updates for the FARO 3D laser scanners currently used by the Police Department's Vehicular Crime Unit and the Laboratory Services Bureau. These services ensure that the scanners remain fully operational, accurate and compliant with current software standards. Without continuous maintenance and updates, the department would face reduced reliability, slower processing time and potential gaps in evidentiary accuracy. 3D laser scanners play a critical role in accident diagramming, collision reconstruction and detailed crime scene documentation. They allow investigators to capture precise measurements, preserve complex evidence layouts and produce high-quality digital reconstructions used for investigative analysis and courtroom presentations. The technology is particularly important in cases involving violent crimes where detailed evidence capture is necessary to support successful prosecution.
The requested contract amendment is needed to purchase additional equipment which expands the scope of work to maintenance of existing equipment and the purchase of new equipment. The purchase of additional or replacement 3D laser scanners, accessories, and compatible software will enhance investigative activities in the Vehicular Crime Unit and Laboratory Services Bureau to ensure the most accurate crime scene documentation is captured and reproducible. Incorporating new purchases under the existing contract ensures advanced technology is always available to deliver essential accident and crime scene documentation.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract's authorized term remains unchanged, with its initial three-year term ending on January 4, 2027, plus two one-year options remaining to further extend the term through January 4, 2029.
Financial Impact
Upon approval of $515,286 in additional funds, the revised aggregate value of the contract will not exceed $863,286. Funds are available in the Police Department’s allocated budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• FARO Scanner Hardware and Software Maintenance Contract 159761 (Ordinance S-50487) on January 3, 2024.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.