Title
HVAC Maintenance and Repair Services - Amendment (Ordinance S-51688) - Citywide
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Agreement 152364 with HACI Service, LLC to provide HVAC maintenance and repair services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,500,000.
Report
Summary
The purpose of this amendment is to request additional funds for providing preventative maintenance services, repairs, and replacement parts on all heating, ventilation, and air conditioning (HVAC) units and replacement units on an as-needed basis for the Water Services Department.
Based on asset replacement schedules and condition assessments, HVAC units and cabinets at treatment plants and related facilities are due for replacement. Furthermore, additional funds are needed for the ongoing preventative maintenance and repairs. This amendment is necessary to ensure continued preventative maintenance, repair, and replacement of HVAC equipment.
Contract Term
The agreement term remains unchanged, ending June 30, 2025.
Financial Impact
This amendment will increase the authorization for the agreement by an additional $1,500,000, for a new total not-to-exceed agreement value of $11,573,000.
Funding is available in the Water Services Department's operating budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- HVAC Maintenance and Repair Services for Water Services Department - Contracts 152361, 152375, 152362, 152363, and 152364 (Ordinance S-50978) on June 12, 2024, for an additional $750,000.
- HVAC Maintenance and Repair Services for Water Services Department - Contracts 152375, 152362, and 152364 (Ordinance S-50730) on April 3, 2024, for an additional $1,823,000.
- HVAC Maintenance and Repair Services for Parks and Recreation Department - Contracts 152361, 152375, 152362, 152363, and 152364 (Ordinance S-46664) on June 3, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.