Title
City's Closed Landfill Gas Monitoring, System Maintenance and Operations Consulting Services Contract Recommendation - RFP 19-SW-030 (Ordinance S-45587)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Tetra Tech-BAS, Inc. to provide landfill gas monitoring, system maintenance and operations consultant services for the City's closed landfills in an amount not to exceed $8,860,194 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The contract will provide services including, but not limited to: monitoring of landfill surface for landfill gas in accordance with title 40 of the Code of Federal Regulations; report findings; operate the landfill gas collection and destruction systems; and provide maintenance for the collection and destruction systems. Additionally, this contract will enable the City to maintain compliance with the Environmental Protection Agency's New Source Performance Standards for pollution control and the Clean Air Act.
Procurement Information
Request for Proposal (RFP) 19-SW-030 was conducted in accordance with Administrative Regulation 3.10. Two proposals were received by the department on Dec. 12, 2018. The evaluation committee, consisting of City staff and subject matter experts, evaluated offers based on the following criteria: Experience of Key Personnel and Sub-Consultants (300 points), Operation Experience of the Prime Company (200 points), Project Understanding and Approach (200 points), Estimated Project Costs (200 points), and General Information (100 points) for a total of 1,000 points.
The evaluation committee recommends Tetra Tec-BAS, Inc. for contract award as the best value to the City based on the following consensus scores, and responsive and responsible offeror.
Tetra Tech - BAS, Inc.: 930 points
SCS Engineering: 850 points
Contract Term
The initial two-year contract will commence on July 1, 2019 and continue through June 30, 2021. Provisions of the contract may include an option to extend the term up to four additional years to be taken in two-year increments, which may be exercised by the City Manager or designee.
Financial Impact
The estimated expenditure for the original term is $3,307,515 with a total aggregate value of $8,860,194 over the life of the contract. Funding is available in the Solid Waste budget.
Location
Skunk Creek Closed Landfill, North I-17 and Happy Valley Road
Council District: 1
27th Avenue Closed Landfill, 3060 S. 27th Ave.
Council District: 7
19th Avenue Closed Landfill, 19th Avenue and Lower Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.