Title
Material Recovery Facilities Inspection and Maintenance Program - Requirements Contract - RFP 22-SW-009 (Ordinance S-47852)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Enviro-Services & Constructors, Inc. dba RRT Design & Construction, to conduct operational maintenance inspections of the recycling processing equipment located at the 27th Avenue and North Gateway Material Recovery Facilities. Further request to authorize the City Controller to disburse all funds related to this item. The total agreement value will not exceed $450,000 over the life of the contract.
Report
Summary
This contractor will be responsible for conducting a comprehensive inspection program of the City's two Material Recovery Facilities to ensure that the current and future operating contract vendor is performing proper operation and maintenance of the recycling processing systems and also to ensure that the equipment is able to meet current and future market standards and conditions. This agreement also will ensure that the equipment is in compliance with manufacturer recommendations and contractual specifications.
Procurement Information
Request for Proposal (RFP) 22-SW-009 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department on May 12, 2021. The offer was evaluated based on the following criteria set forth in the RFP: responsiveness to all specifications, terms and conditions and responsible to provide all the required services.
The Public Works Department recommends the offer from Enviro-Services & Constructors, Inc. dba RRT Design & Construction, be accepted as the responsive and responsible offer.
Contract Term
The term of this contract is for three years and will commence on or about Sept. 1, 2021 or after Council approval. Provisions of the contract may include an option to extend the term up to two years, which may be exercised by the City Manager or designee.
Financial Impact
The estimated annual expenditure for this contract is $90,000, with an aggregate total of $450,000. Funding is available in the Public Works Department's budget.
Location
North Gateway Transfer Station - 30205 N. Black Canyon Hwy.
27th Avenue Transfer Station - 3060 S. 27th Ave.
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.