Title
Traffic Signal Control Cabinets - Requirements Contract - IFB 18-265 (Ordinance S-45338)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Econolite Control Products, Inc. to purchase traffic signal control cabinets for the Street Transportation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $6.3 million.
Report
Summary
The contract will allow the Street Transportation Department to purchase traffic signal control cabinets as inventory for use in new installations of signals and High-Intensity Activated Crosswalks (HAWKS) associated with capital improvement and development projects. The cabinets will also be used to replace existing cabinets as they near end of life or are damaged. The cabinets house the components which operate the traffic signals and also serve as the main distribution of voltage to the field devices. The cabinets are a vital part of the traffic signal infrastructure throughout the City, thereby supporting the safe movement of vehicular/non-vehicular traffic and pedestrians.
Procurement Information
Invitation for Bid (IFB) 18-265 was conducted in accordance with Administrative Regulation 3.10. The solicitation notice was sent to 133 potential offerors registered in the City's eProcurement system and posted on the City's website. One offer was received by the Procurement Division on Nov. 14, 2018. The pricing from the offeror is deemed fair and reasonable based on similar contracts in the region.
It is recommended by the Deputy Finance Director that the bid from Econolite Control Products, Inc. be accepted as a responsive and responsible bidder.
Contract Term
The five-year contract term shall begin on or about March 1, 2019 and will end on Feb. 28, 2024.
Financial Impact
The aggregate contract value will not exceed $6.3 million. Funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.