Title
Environmental Review Consulting Services RFQu-24-003 - Request for Award (Ordinance S-50756)
Description
Request to authorize the City Manager, or his designee, to enter into contracts to provide on-call environmental assessment and review services for the Neighborhood Services and Housing Departments. Further request to authorize the City Controller to disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
These contracts will provide environmental review services mandated under a variety of environmental statutes, executive orders, and regulations under the U.S. Department of Housing and Urban Development (HUD) National Environmental Policy Act (NEPA) review guidelines. Duties will include completing environmental assessments and/or site-specific reviews of City-administered, HUD-funded projects to determine their impact on the environment and to document compliance with applicable authorities. HUD NEPA guidelines include, but are not limited to: historic properties, archaeological resources, air quality, endangered species, floodplain hazards, environmental justice, noise mitigation, above-ground explosion and flammability hazards, socioeconomic impacts, and other environmental factors related to projects.
Procurement Information
RFQu-24-003 was conducted in accordance with Administrative Regulation 3.10 and Phoenix City Code, Chapter 43 Procurement. Six offers were received by the Neighborhood Services Department on Feb. 21, 2024 and three offers were deemed non-responsive. The Procurement Officer evaluated the offers based on the following minimum qualifications:
- Knowledge and experience in HUD Part 58 environmental review requirements and guidelines for implementing the National Environmental Policy Act (NEPA);
- Technical skills and experience in analyzing potential impacts project activity have on the human environment, including natural, cultural, and socioeconomic resources, and evaluating compliance with NEPA and related laws and authorities;
- Recent experience completing Categorically Excluded Subject to Section 58.5 (CEST) environmental reviews and Environmental Assessments (EAs) in the HUD Environmental Review Online System (HEROS) for HUD-funded projects in HUD Region IX; and
- Local staffing and/or capacity and sufficient resources to complete tasks of the Scope of Work, specifically, but not limited to, site visits and agency record reviews.
Staff recommends entering into agreements with the following:
Pinyon Environmental, Inc.
Headway Environmental (PaleoWest, LLC)
SWCA Incorporated (DBA SWCA Environmental Consultants)
Contract Term
The initial two-year contract term shall begin on or about May 1, 2024, with options to extend the term up to three additional years, which may be exercised at the discretion of the City Manager or his designee.
Financial Impact
The aggregate value for all contracts will not exceed $1 million. The Neighborhood Services and Housing Departments will be using federal funds, therefore there is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Neighborhood Services and Housing departments.