Title
Sheet Metal Fabrication and Welding Services (Ordinance S-47343)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Ellyson Enterprises, LLC and Lincoln Constructors, Inc. to provide sheet metal fabrication and welding services to be used on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $1.4 million over the life of the contracts.
Report
Summary
The Public Works Department is responsible for sheet metal fabrication and welding services at various City locations and surrounding areas. These agreements will allow welding and fabrication services to be performed onsite, allowing essential functions to continue with little downtime. These agreements will provide welding services such as metal fence repair, repairs to City-owned communication towers, equipment repairs and custom fabrication. The Aviation Department is responsible for sheet metal fabrication at Phoenix Sky Harbor International, Deer Valley, and Goodyear Airports for items such as stainless-steel wraps for the airport security check-point bin containments or podiums, HVAC plenum duct work, and package air conditioning unit elbows and roof curbs.
Procurement Information
Invitation for Bid 21-FMD-024 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department Procurement Services on Dec. 2, 2020. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Ellyson Enterprises, LLC and Lincoln Constructors, Inc. were deemed fair and reasonable.
Group A - Welding Services
Ellyson Enterprises, LLC : $205 bid total
Lincoln Constructors, Inc.: $285 bid total
Group B - Sheet Metal Fabrication
Lincoln Constructors, Inc.: $1,140 bid total
Contract Term
The initial contract term is for one year beginning on or about April 1, 2021 with four one-year options to extend the term, for a total contract term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the contracts, including all option years, is $1.4 million, including all applicable taxes, with an estimated annual expenditure of $280,000. Funding is available in the Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters and the Aviation and Public Works departments.