Title
Construction Administration and Inspection Services for Water Services Department's Pavement Restoration Job Order Contract Program - 8423600000 (Ordinance S-45230)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with two consultants listed below to provide Engineering Services that include construction administration and inspection (CA&I) services for the Water Services Department's Pavement Restoration Job Order Contract program. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $4.7 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is for the consultants to perform CA&I services on an as-needed basis to support the Water Services Department Pavement Restoration Job Order Contract program, including pavement restoration after cuts are made in the City rights-of-way to access water pipes and mains.
The Engineering consultant's services include, but are not limited to: conduct pre-construction conference and hold subsequent meetings as necessary with the project team; resident engineering services during construction and daily interaction with contractor to clarify job requirements; administration of contractor’s contract and decision-making regarding technical project issues; and perform on-site examinations of materials, equipment, and workmanship.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firms
Rank 1: Consultant Engineering, Inc.
Rank 2: Tristar Engineering and Management
Additional Proposers
Rank 3: Ritoch Powell & Associates
Rank 4: Wood, Patel & Associates
Contract Term
The term of each agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the Engineering consultants will not exceed $2,350,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.