Title
Protective Footwear Contract (Ordinance S-46132)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures to Boot Barn contract 148178, Foot Solutions for Life, LLC doing business as (dba) Foot Solutions contract 148180, Uniforms, LLC dba Ace Uniforms of Phoenix contract 148177, Red Wing Brands of America, Inc. contract 148175, Industrial Safety Shoe Company dba Industrial Shoe of Arizona contract 148919, and Jay R Rivin dba Jr's Shoes and Boots contract 148179, to provide protective footwear to meet the City's requirements of Administrative Regulation 2.313 Personal Protective Equipment (PPE), in the amount of $350,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Additional funds are necessary for employee safety by minimizing exposure to hazards that cause serious workplace injuries and illnesses. The requested products are critical to safe citywide operations and will aide in meeting the Administrative Regulation 2.313 requirements, that sets administrative controls to eliminate employee exposure to unsafe conditions. Vendors will provide protective footwear to meet the Occupational Safety and Health Act section 5(a)(1) General Duty Clause, which states each employer "shall furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees." The City has recently improved the accounting process to track these purchases leading to a more accurate forecast of future spend amounts. Additionally, the City Manager has tasked the City Auditor to review the contracts and the usage to ensure the City is providing the right equipment at the right intervals. In order to give time to complete the audit and validate contract amounts for the future, staff is requesting some additional authority for what is currently estimated as the next 6 months of expenditure to allow time for the audit to be completed. Primary contract users include the Water Services, Public Works, Street Transportation, Parks and Recreation and Aviation departments. The City has purchased 2,759 pairs of shoes since July 2018 of which approximately 61 percent are from enterprise funds. Footwear contract vendors are located within and surrounding the Phoenix Metro areas.
Financial Impact
With the $350,000 additional funds, the contract's revised aggregate value through June 30, 2020 is now $850,000, and the revised estimated annual expenditure is $425,000. Water Services, Public Works, Street Transportation, Parks and Recreation and Aviation departments are the primary users and funds are available in each department's budget. The contracts are available to all City departments. Staff will return to City Council to request approval of additional funds for the remaining term of the contract.
Concurrence/Previous Council Action
These contracts are the result of RFQu 18-184 awarded by Formal Council Action on the July 5, 2018 Council agenda with an estimated aggregate amount of $500,000.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.