Title
Recreational Services Qualified Vendor List Contract - PKS RFQu 23-001 - Request for Award (Ordinance S-50319)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with vendors that submitted for the Request for Qualifications PKS RFQu 23-001 for Recreational Services Qualified Vendor List for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. There is no financial impact for this action.
Report
Summary
The Parks and Recreation Department provides a multitude of classes, programs and other services to the community. Some of the classes, programs and recreation services such as art, dance, fitness, language, music, sports and theater instruction.
The Parks and Recreation Department invited qualified vendors to submit a written Statement of Qualifications for recreational services. The purpose was to establish a Qualified Vendors List (QVL) for the community to utilize at the City's recreation facilities.
Procurement Information
On May 23, 2023, PKS RFQu 23-001 for Recreational Services Instructors was issued. The solicitation was conducted in accordance with Administrative Regulations 3.10 to add additional instructors to the current QVL. There were 23 offers received on June 13, 2023. Of the 23 offers, 15 were originally determined to be responsive and responsible to the solicitation requirements. An additional five offers have also fulfilled the requirements to be added to the QVL. A Notice of Award Recommendation is attached (Attachment A).
Contract Term
The contract term for the recommended vendors is July 1, 2023 through June 30, 2025.
Financial Impact
There is no financial impact to the General Fund. Costs for vendor services are paid from fees charged to program participants.
Concurrence/Previous Council Action
- Recreational Services Instructors Qualified Vendors List (Ordinance S-46380) on Feb. 19, 2020.
- Recreational Services Instructors Qualified Vendors List (Ordinance S-50061) on July 3, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.