Title
Utilize City of Mesa Contract for Pawnshop Web-based Application Services (Ordinance S-44267)
Description
Request to authorize the City Manager, or his designee, to access the City of Mesa contract 2016122 and enter into a contract with LeadsOnline, LLC for pawnshop web-based application services. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $643,000 (including applicable taxes), with an estimated annual expenditure of $128,600.
Report
Summary
This contract will allow the City of Phoenix (COP) Police Department Pawnshop Detail the ability to report pawnshop and second-hand dealer transactions to the Maricopa County Sheriff's Office (MCSO) as required by Arizona Revised Statute 44-1625, in addition to tracking and collecting transaction fees from pawnshops and second-hand dealers as required by City Ordinance 19-40. The Pawnshop Detail receives monthly regulatory fees that result in approximately $1.2 million revenue dollars each year from pawnshops and second-hand dealer transactions. Additionally, the Police Department Pawnshop Detail assists in numerous investigations and recovers hundreds of thousands in stolen property for victims each year. The new web-based system will allow functions, including but not limited to, consolidation of all reporting of transactions by stakeholders including the City to MCSO, billing for transaction fees, property release hearing requests and inspections and investigative queries by detectives. Utilizing the new web-based system will increase staff productivity, improve business relationships with pawnshops and second-hand dealers and is in alignment with current COP business practices and technical requirements. Currently, many agencies within Arizona use LeadsOnline, which makes the web-based application an advantageous system conversion.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The City of Mesa contract was awarded on Dec. 5, 2016.
Contract Term
The five-year contract term shall retroactively begin on or about Feb. 1, 2018.
Financial Impact
The aggregate contract value will not exceed $643,000 (including applicable taxes), with an estimated annual expenditure of $128,600. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.