Title
Risk Management Information System and Ancillary Services - RFA 14-035 (Ordinance S-43822)
Description
Request to authorize the City Manager, or his designee, to extend Contract 138020 with Marsh ClearSight, LLC and to add additional expenditures in an amount of $700,000 for Risk Management Information System and Ancillary Services. Further request authorization for City Controller to disburse all funds related to this item.
Report
Summary
Marsh ClearSight, LLC, provides a web-based risk management information system and ancillary services including secure data storage, client service, and system maintenance. The system is utilized by the Finance Department's Risk Management Division and includes a key bill-payment interface that is linked to the Law Department's information system and jointly-developed transaction interface with the City's financial system, SAP. A third customized interface is maintained to ensure compliance with Medicare secondary payer requirements. The services are essential to ensure continuity, efficiency and stability in the management and processing of risk management/claims data.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract was awarded after a formal procurement process with an initial contract term through March 29, 2018. This request will extend the contract until March 29, 2022.
Financial Impact
With the $700,000 in additional funds, the contract's revised aggregate value is now $1,325,000 (including applicable taxes) with the new estimated annual expenditures of $175,000. Funds are available in the Finance Department budget, using the Risk Management Self-Insurance Fund.
Concurrence/Previous Council Action
The Phoenix City Council approved Contract 138020 on March 19, 2014.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.