Title
Contract Award for Medical Waste Pick-Up Services - Requirements Contract - IFB 18-314 (Ordinance S-45626)
Description
Request to authorize the City Manager, or his designee, to award a contract to Emergency Restoration Experts, LLC and further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value shall not exceed $1,300,000.
Report
Summary
The contract is to provide pick-up, removal, and disposal of medical waste services for the City of Phoenix Fire, Police, Library and other designated departments or locations as needed. The contractor services include labor, vehicles, personal protective equipment, and supplies to safely remove, transport and dispose of the medical waste at Arizona Department of Environmental Quality (ADEQ) approved disposal facilities. Required services will be provided in accordance with applicable federal, state, city and local laws, rules and regulations.
As a result of Invitation for Bid (IFB) 18-314, Contract No. 148963 with Clean Scene, LLC was approved by the City Council on Dec. 5, 2018. The City suspended the contract with Clean Scene, LLC, on April 11, 2019, due to a report of a possible ADEQ violation. After further information was received about health and safety and performance issues, the City issued a contract termination notice on April 26, 2019. The City is cancelling Contract No. 148963, with Clean Scene, LLC (Vendor No. 3069811), after determining that Clean Scene, LLC is in breach of the contract requirements. Therefore, it is recommended by the Deputy Finance Director that the offer from Emergency Restoration Experts, LLC (Vendor No. 3071151), be accepted as the next responsible, responsive bidder. Emergency purchase orders will be issued for April 11, 2019 through May 1, 2019 for these required services, to Emergency Restoration Experts, LLC, not to exceed $5,000.
Procurement Information
IFB 18-314 for Medical Waste Pick-up services was conducted in accordance with Administrative Regulation 3.10. Eight offers were received by the Procurement Division on Aug. 31, 2018.
Contract Term
The contract term shall begin May 1, 2019 and end April 30, 2024.
Financial Impact
The aggregate contract value shall not exceed $1,300,000. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
The City Council adopted this item on Dec. 5, 2018.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., and the Fire, Police, and Library departments.