Title
Heavy Equipment Rental - CO-OP 20-097 - Amendment (Ordinance S-49053)
Description
Request to authorize the City Manager, or his designee to allow additional expenditures under Contract 152656 with Herc Rentals Inc, for the purchase of Heavy Equipment Rental for Citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $2.5 million.
Report
Summary
This contract currently provides both small and large equipment of various makes, models and sizes, on as needed basis. It also provides short term and long term rental access to a complete line of heavy equipment, road maintenance equipment and construction equipment. The primary users of the contract are Public Works, Water Services, Parks and Recreation, and Fire department. Approximately 65 percent of the contract spend is used by enterprise funds. Due to high volume of usage, it has become necessary to increase the funding to cover the remaining term of the contract.
Contract Term
The contract term remains unchanged, ending on June 30, 2025.
Financial Impact
Upon approval of $2.5 million in additional funds, the revised aggregate value of the contract will not exceed $4 million. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Heavy Equipment Rental Contract 152656 (Ordinance S-46809) on June 24, 2020
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.