Title
Printer Toner and Supplies - Mohave Educational Services Cooperative, Inc. - Requirements Contract (Ordinance S-45750)
Description
Request to authorize the City Manager, or his designee, to access the Mohave Educational Services Cooperative, Inc. (MESC) Contracts 18H-B2B-0615 with B2B Supplies USA LLC, dba Printing Supplies USA LLC and Contract 15I-LASER-1002 with Laser Options I, LLC dba Laser Options to provide the City of Phoenix with laser printer and inkjet printer supplies for various City facilities, on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of this contract will not exceed $1,000,000.
Report
Summary
The contract is used by various City departments to purchase printer supplies for a broad range of inkjet, laser printers, and plotter equipment such as parts, accessories, ink, toner, repair kits, and linear tape-open cleaning tapes. Additionally, the contract is used to purchase back-up tapes for the City's data back-up disaster and recovery process, primarily facilitated by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contracts were awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43. Use of cooperative agreements allows the City to benefit from national government pricing and volume discounts.
Contract Term
The five-year contract will begin on or about June 6, 2019.
Financial Impact
This contract will have an aggregate value not to exceed $1,000,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.