Title
Kitchen Hood Systems Maintenance and Repairs (Ordinance S-46365)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with American Fire Equipment Sales and Service for the inspections, maintenance, and repairs of City-owned kitchen hood systems to be used on an as-needed basis in an amount not to exceed $500,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining these systems for multiple City departments including Fire, Human Services, and Parks and Recreation departments. This contract will be used to provide testing, inspections, maintenance, and repair services on kitchen hood fire suppression systems. These systems detect and suppress fires in areas associated with cooking equipment including hoods, ducts, and filters. Inspections, maintenance, and repairs of these kitchen hood systems are required by National Fire Protection Association Code (NFPA), International Building Code (IBC), International Fire Code (IFC), and Phoenix Fire Code (PFC) to allow ongoing operation of the kitchens.
Procurement Information
Invitation for Bid 20-FMD-024 for Kitchen Hood Systems Maintenance and Repairs was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department on Dec. 4, 2019. The offer was evaluated based on price, responsiveness to all specifications, and the responsibility to provide the required goods and services. The offer submitted by American Fire Equipment Sales and Service was deemed to be fair and reasonable.
American Fire Equipment Sales and Service: $6,975 per biannual inspection of all City-owned kitchen hood fire suppression systems and $78.30/hour for testing, maintenance and repair services.
Contract Term
The initial one-year contract term will begin on or about March 1, 2020, with four option years to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The aggregate contract value including all option years will not exceed $500,000, including applicable taxes, with an estimated annual expenditure of $100,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.