Title
Photography Services for the Aviation Department - Request to Issue RFP
Description
Request to authorize the City Manager, or his designee, to issue a Request for Proposals (RFP) in order to enter into a new agreement for photography services for the Aviation Department.
Report
Summary
The Aviation Department (Aviation) is seeking a vendor that can take high quality photos of Phoenix Sky Harbor, Phoenix Deer Valley, and Phoenix Goodyear airports. The Aviation Department receives multiple requests from magazines and other professional publications for quality photographs of the three airports to support airport stories. This includes local, national and international publications such as International Airport Review, Travel & Leisure, USA Today, and more. It is critical to be able to provide high quality photos to these publications so that Sky Harbor continues to receive valuable placements in these publications.
Additionally, Aviation requires high quality photos for press releases, public relations campaigns, the airports' websites and other public relations initiatives. The Aviation Department also needs professional large format and high resolution photos for in-airport advertisements and signage.
The selected vendor would photographically document airport events including speakers, cake cuttings, groups of people, artwork and more. Additionally, the selected vendor would photograph the interior and exterior of airport buildings both during the day and at night as well as aircraft. The selected vendor would also conduct photo shoots for public relations campaigns and produce professional headshots of Aviation staff. The selected vendor would also be required to do any needed post production work such as photofinishing and color correcting.
The department's most recent contract for photography services ended on March 1, 2019, and it is necessary to enter into a new contract.
Procurement Information
Aviation will solicit for Photography Services to award multiple contracts utilizing the RFP process. Responsive and responsible proposals will be evaluated according to the following criteria: Fees, Qualifications and Experience, and Work Samples. The highest ranked proposers will be recommended for contract award.
Contract Term
The term of the agreement will be for one year with four, one-year options to extend.
Financial Impact
The aggregate value of the contract will not exceed $250,000 over the life of the contract. Funding for the contract is in the Aviation Department's budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Aviation and Transportation Subcommittee on June 25, 2019 by a vote of 2-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Phoenix Deer Valley Airport, 702 W. Deer Valley Road
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.