Title
Aviation Department Construction Inspection Services (Ordinance S-44049)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Consulting Engineers, Inc. (Phoenix), and Ritoch Powell & Associates (Phoenix), to provide construction inspection services for the Aviation Department construction projects and to execute contract options as necessary. Further request authorization for the City Controller to disburse all funds related to this item. Each firm will begin with a contract capacity not to exceed $3 million, with a contract option to add an amount not-to-exceed $2 million, for a total of $5 million each.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The inspectors will oversee construction field work on various Aviation Department projects that are either on-going or scheduled for construction. The inspectors will be assigned to work on projects as an extension of City staff at a City facility or construction site trailer.
Procurement Information
The following firms were selected through a qualifications-based selection process according to section 34-604 of title 34 of the Arizona Revised Statutes (A.R.S.). Per title 34, the City is not to release the scoring of proposers until a contract has been awarded. The top-four rankings follow:
Consulting Engineers, Inc. (Phoenix): Ranked 1
Ritoch Powell & Associates (Phoenix): Ranked 2
Quality Testing, LLC (Gilbert, Ariz.): Ranked 3
Simpson Walker Contracting Corporation (Phoenix): Ranked 4
Contract Term
The initial term of each contract will be for three years, with the option to extend for two additional years, which may be exercised in the sole discretion of the City Engineer, or his/her designee. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Each firm will begin with a contract capacity not to exceed $3 million, with a contract option to add an amount not-to-exceed $2 million, for a total of $5 million each. Fees incurred throughout the contract term will be recovered through charges made directly to the specific Aviation Department projects assigned. Budget and Research will approve the availability of funds prior to executing any assignment equal to or greater than $100,000. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Location
Services will be provided for City of Phoenix Aviation Department construction projects.
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Aviation Department, and the City Engineer.