Title
Aviation Program Manager Project Management Staff Support Services - Professional Services (Ordinance S-49734)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Hill International, Inc. to provide Professional Services that include program management, project management and support services for the Aviation Program Management Project Management Staff Support Services project. Further request to authorize execution of amendments to the agreement, as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $50 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide program management professional consulting services and project management staff support services for the management of a variety of civil and building capital improvement projects in the Aviation Department's $2 billion Capital Improvement Program.
The Program Manager firm will act as an owner representative of the City of Phoenix Aviation Department for nearly all aspects of the design and construction of an airport project. The Program Manager firm will augment in-house staff to assist with managing airport projects. These contract staff members will provide project management staff support services to ensure projects are successfully executed within scope, schedule and budget at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport and Phoenix Goodyear Airport.
Hill International, Inc.'s services include, but are not limited to: providing up to a maximum of 50 percent of the required staff if it is in the best interest of the City; utilizing the Aviation Qualified Vendors List (QVL) to provide opportunities through a City approved subconsultant selection process; develop and manage an internal outreach program to attract Small Business Enterprise subconsultants; provide qualified individuals to augment staff either through Hill International, Inc. or through the Aviation QVL; provide a part-time Managing Principal/Executive that is not required to reside locally but must be available onsite as needed; provide a full-time Contract Coordinator that must reside locally; and provide a full-time Project Controls Manager that must reside locally.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below:
Selected Firm
Rank 1: Hill International, Inc.
Additional Proposers
Rank 2: Red Brick Consulting, Inc.
Rank 3: Parsons Transportation Group, Inc.
Rank 4: Kitchell/CEM, Inc.
Rank 5: AECOM Technical Services, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Hill International, Inc. will not exceed $50 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Phoenix Deer Valley Airport: 702 W. Deer Valley Road
Phoenix Goodyear Airport: 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.