Title
Parts, Installation, and Service for Direct Current Battery Plant - Requirements Contract - IFB 19-020 (Ordinance S-45326)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Power Product Services, Inc. to provide parts, battery installation, and general service to maintain the public safety radio systems for the Information Technology Services Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,250,000 (including applicable taxes), with an estimated annual expenditure of $250,000.
Report
Summary
This contract will provide heavy duty batteries, preventative maintenance and repairs to direct current (DC) voltage battery backup systems at 65 remote radio and microwave communications sites. The DC battery backup systems provide power in critical situations to public safety radio systems in the event of power outages. The maintenance to the DC battery plant will result in reduced costs, increased efficiencies, uninterrupted operations, risk reduction, and improved customer service.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
IFB 19-020 Parts, Installation and Service for Direct Current (DC) Battery Plant was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Procurement Division on Nov. 16, 2018. The offer was evaluated based on price, responsiveness, terms and conditions, and responsibility to provide required services. The offer submitted by Power Product Services, Inc. is deemed fair and reasonable based on market and previous contract pricing.
The Deputy Finance Director recommends Power Product Services, Inc. for award.
Contract Term
The five-year contract term shall begin on or about Jan. 23, 2019.
Financial Impact
The aggregate contract value will not exceed $1,250,000 (including applicable taxes), with an estimated annual expenditure of $250,000. Funds are available in Information Technology Services budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Information Technology Services Department.