Title
Bookmobile for Underserved Areas - Architectural Services Amendment - ND30010039 (Ordinance S-50636)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 159421 with Holly Street Studio, LLC for architectural services for the Bookmobile for Underserved Areas project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $42,491.
Report
Summary
The purpose of this project is to provide the design for an asphalt pad for a bookmobile, asphalt parking lot, restrooms, lighting, utilities, a garage to house the bookmobile and security cameras on an empty City-owned parcel of land on the corner of Lower Buckeye Road and 67th Avenue.
This amendment is necessary because the initial fee for services was determined to be insufficient for the comprehensive project costs proposed by the Consultant. This amendment will provide additional funds to the agreement.
Contract Term
The term of the agreement remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Architectural Services was approved for an amount not to exceed $235,000, including all subconsultant and reimbursable costs.
- This amendment will increase the agreement by an additional $42,491, for a new total amount not to exceed $277,491, including all subconsultant and reimbursable costs.
This amendment is funded by available Community Development Block Grant funds. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Architectural Services Agreement 159421 (Ordinance S-50292) on Nov. 1, 2023.
Location
6620 W. Lower Buckeye Road
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson, Gina Montes and Alan Stephenson, the Library and Neighborhood Services departments, and the City Engineer.