Title
Vactor Services Agreement - Request for Award (Ordinance S-47666)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Pipeline Video Inspection dba AIMS Companies, to provide vactor services for the purpose of keeping sewer lines, process pipelines and storm drains clean and free of debris that could cause blockage. Further request to authorize the City Controller to disburse all funds related to this item. The agreement amount will not exceed $3,726,250.
Report
Summary
The purpose of this agreement is to provide vactor services for facility sewer lines, which are not infrastructure in the City’s sanitary sewer collection system, decant stations, process pipelines, process tanks, storm drains, basin/rock trap, process liquid holding structure, process liquid conveying structure, flood irrigation lines, interceptor tanks and pool filter/settling tank.
AIMS Companies services include, but are not limited to: providing Closed-Circuit Television (CCTV) recording or still photographs of the interior of the cleaned sewer/process pipelines as requested by the City, removing flood irrigation line blockages in 12- to 24-inch concrete pipes and removal of pool filter sand and sand traps, disposal of materials and cleaning up spills or leaks.
Procurement Information
The recommendation was made using an Invitation for Bids procurement process in accordance with City Administrative Regulation 3.10.
Four vendors submitted bids and are listed below. All bids were found to be responsive and responsible.
Selected Bidder
Pipeline Video Inspection dba AIMS Companies: $224,775
Other Bidders
StormWater Pros, LLC: $246,300
Ancon Services: $249,857.20
Lincoln Constructors, Inc: $338,000
Contract Term
The agreement will begin on or about Sept. 1, 2021, for a five-year aggregate term with no options to extend.
Financial Impact
The agreement value for Pipeline Video Inspection dba AIMS Companies will not exceed $3,726,250.
Funding is available in the Water Services and Parks and Recreation departments’ operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Inger Erickson, and the Water Services and Parks and Recreation departments.