Title
Safety Data Sheet Database Management Services - RFP 17-019 - Amendment (Ordinance S-49616)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 146267 with Kelleher, Helmrich & Associates, Inc. to extend the contract term and allow additional expenditures to provide Safety Data Sheet (SDS) database management services for the Office of Environmental Programs. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $50,000.
Report
Summary
This contract will provide a Contractor-hosted web-based Safety Data Sheet (SDS) database including updates and maintenance for the Office of Environmental Programs to manage safety data records of chemicals and products used citywide. Access to the database is through an external link on InsidePHX and can be viewed by all City employees. In the event of a workplace exposure to chemical products, City employees can easily search the database and provide the correct SDS to emergency and medical responders. The database is needed to meet the requirements of the Occupational Safety and Health Administration's (OSHA) Hazard Communication Standard. The extension of this contract and additional funds are needed to maintain access to the database to ensure employee safety and compliance with OSHA requirements and will allow for a new procurement to be completed without a lapse in services.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through April 30, 2024, with an additional one-year option to extend through April 30, 2025.
Financial Impact
Upon approval of $50,000 in additional funds, the revised aggregate value of the contract will not exceed $178,000. Funds are available in the Office of Environmental Programs' budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Safety Data Sheet Database Management Services (Ordinance S-43984) on Oct. 18, 2017; and
- Safety Data Sheet Database Management Services (Ordinance S-49067) on Oct. 12, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Office of Environmental Programs.