Title
Audio Video Equipment and Service Contract (Ordinance S-46260)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures for contracts resulting from State of Arizona solicitation ADSPO17-00007302 with Inter Technologies Corporation (147008), Ford Audio-Video Systems, LLC (147438), Troxell Communications Inc. (147009), Commercial Computer Services, Inc. dba CCS Presentation Systems (147007), Level 3 Audio Visual LLC (147011), and Presentation Products, Inc. dba Spinitar (147010), in an amount of $3,500,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The additional funds are necessary to cover audio and video equipment purchases and services, including but not limited to, cameras, presentation systems, televisions, video conferencing, and interactive educational response systems citywide. Furthermore, this contract is used to support equipment for 911 Operations, PHXTV, Fire and Police Communication, Council Chamber video recording equipment, Planning and Development conference rooms, ticketing systems and display counters, Phoenix Convention Center equipment upgrades for conference rooms, training rooms, and lecture halls. Replacing and updating outdated audio video equipment is required to ensure the equipment is continuously operational and supported by manufacturers.
Additionally, the City will continue to benefit from the State of Arizona government pricing and volume discounts.
Financial Impact
This request is to approve additional funds through Jan. 28, 2023. With the $3,500,000 in additional funds, the revised aggregate value is now $7,450,000. Funds are available in City of Phoenix departments' Operating and Capital Improvement Program budgets.
Concurrence/Previous Council Action
The Cooperative Contract was approved by Formal Council Action on Jan. 24, 2018, with an original aggregate value of $3,600,000. On June 5, 2019, additional funds were approved by Formal Council Action for the replacement of courtroom audio visual equipment increasing the aggregate value to $3,950,000.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.