Title
Public Communication Equipment and Services - COOP-20-077 - Amendment (Ordinance S-53227) - Citywide
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contracts 158135 with Motorola Solutions Inc; 154501 with Aviat US Inc; 154627 with Durham Communications, Inc; 154472 with Mobile Communications America Inc; 155016 with EF Johnson; 154938 with Access Technologies, Inc.; 154980 with ICOM America; 154978 with L3Harris Technologies, Inc., 155485 with JVCKenwood USA Corporation; and 155022 with Microwave Networks Inc., for the purchase of Public Communications Equipment and Services for citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $30,573,569.
Report
Summary
These contracts provide essential public communications equipment and services to multiple City departments supporting the purchase and maintenance of public safety radios, microwave radios, and Regional Wireless Cooperative (RWC) infrastructure. The contracts primarily serve the Information Technology Services, Police, and Fire departments by providing a contract mechanism that enables timely replacement of critical equipment, such as portable radios, which are vital to daily public safety operations.
Additional citywide needs supported by these contracts include replacement of digital microwave terminals, land mobile radio base station antennas, dispatch consoles, back-up batteries and other types of communication equipment nearing end-of-life. The requested additional funding will ensure continued operational reliability, prevent service interruptions and maintain the City's ability to support safe, effective communications citywide.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term:
The contract term remains unchanged, ending on October 9, 2027, with four one-year options to extend, which may be exercised by the City in its sole discretion.
Financial Impact
Upon approval of $30,573,569 in additional funds, the revised aggregate value of the contract will not exceed $97,325,569. Funds are available in various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Public Communications Equipment and Services cooperative participating agreements, Contracts 154501, 154627, 154472, 155016, 154938, 154980, 154978, 155485, Ordinance S-47466 on April 21, 2021.
- Public Communications Equipment and Services, Contract 158135 Ordinance S-49569 on April 19, 2023.
- Public Communications Equipment and Services Contracts 158135, 154472, 155022, 154978, 154979, 155485, 154980, 155016, 154627, 154501, 154938, Ordinance S-51347 on October 16, 2024.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager David Mathews and the Information Technology Services, Police and Fire departments.