Title
Phoenix Public Library's Integrated Library System - Extension Amendment (Ordinance S-50374)
Description
This report requests to authorize the City Manager, or his designee, to execute an amendment to Contract 149073 with Innovative Interfaces, Inc. to extend the contract term by one year and increase funding in an amount not to exceed $816,000. Library further requests to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The Integrated Library System provided by Innovative Interfaces, Inc. serves as the Library Department's primary business software system, governing the acquisition and lending of library materials to Phoenix residents, supporting online library card issue, providing library users an online catalog (eMedia lending platforms, research databases, etc.), and cardholders a secure view of their account. The Library's website experiences an average of 7.5 million yearly page views. Extending the contract term will allow library services and operations to continue without interruption until a new agreement can be reached between Innovative Interfaces, Inc. and the City of Phoenix.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The current contract is valid through Dec. 31, 2023. Upon approval, the contract will be extended through Dec. 31, 2024.
Financial Impact
Upon approval of $816,000 in additional funds, the revised total value of the contract will not exceed $3,676,000. Funds are available in the Library Department’s budget.
Concurrence/Previous Council Action
• The City Council approved the Integrated Library System Contract 149073 with Ordinance S-45244 on Dec. 12, 2018.
• The City Council approved a change to the original term and options to extend with Ordinance S-45370 on Feb. 6, 2019.
• The City Council approved an amendment for additional expenditures with Ordinance S-48281 on Jan. 26, 2022.
• The City Council approved an amendment for additional expenditures with Ordinance S-49780 on May 5, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.