Title
Street Transportation Department Soils and Materials Testing On-Call Services for Calendar Years 2025-27 Amendment (Ordinance S-52728) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute amendments to the 15 agreements with the consultants listed in Attachment A, to provide additional Soils and Materials Testing On-Call Services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in these amendments will not exceed $37.5 million.
Report
Summary
The purpose of these amendments is to provide continued On-Call Soils and Materials Testing Services that include, but are not limited to: miscellaneous geotechnical investigating, materials testing and laboratory services including, but not limited to: sampling, laboratory and field testing of soil, concrete and asphalt; inspecting asphalt, concrete, aggregate and pipe plant; analyzing and preparing of reports; forensic geotechnical and pavement investigating; special inspecting, and other services as required. The consultants will have appropriate certifications such as Occupational Safety and Health Administration Trench Safety, Mine Safety Health Administration, American Concrete Institute, Arizona Technical Institute, Concrete & Cement Reference Laboratory and American Association of State Highway and Transportation Officials. Firms performing tests on Federal Aid projects by the Street Transportation Department will also need to be included in the list of accredited laboratories by the Arizona Department of Transportation.
These amendments are necessary because the Street Transportation Department anticipates higher utilization of these agreements for the remainder of the agreements' duration which will lead to exceeding the current capacities. These amendments will provide additional funds to the agreements.
Contract Term
The term of the agreements remains unchanged. Work scope identified and incorporated in the agreements prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement value for each of the On-Call Soils and Materials Testing Services consultants was approved for an amount not to exceed $1.5 million, including all subconsultant and reimbursable costs.
- These amendments will increase each agreement by an additional $2.5 million, for a new total amount per agreement not to exceed $4 million, including all subconsultant and reimbursable costs.
Funding for these amendments is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Street Transportation Department Soils and Materials Testing On-Call Services Calendar Years 2025-27, Master Agreements 161973 through161988 (Ordinance S-51403) on November 13, 2024.
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Street Transportation Department and the City Engineer.